Education
School Management System (School ERP)
Admissions, academics, fees and communication for schools and academies
Overview
School Management System replaces the collection of registers, spreadsheets and messaging groups that most schools run on. Administration handles admissions, records and fees; teachers manage attendance, lesson plans, homework and grades; parents see everything that matters about their child in one app.
Assessment and report cards follow the school's own grading scheme, whether it is a national curriculum, IB or a custom framework. Fees support instalment plans, discounts and online payment, with automated reminders and receipts. The system scales from a single school to a group with shared reporting.
Who it is for
- Private schools and school groups
- Nurseries and early-years centres
- Academies, tutoring centres and training institutes
- International curriculum schools
Interface built from the product's real components.
- Platforms
- Web application for administration and teachersiOS and Android parent appStudent appTeacher app with attendance and marks
- Deployment
- Cloud, hosted by Alpha TracciaPrivate cloud for school groupsOn-premises on request
Modules
Everything included in School Management System
Modules can be licensed together or in phases. Each one is configured to your workflow during implementation.
Admissions & records
01- Online enquiry and application forms
- Document collection and approval workflow
- Student profiles with guardians and medical notes
- Class and section allocation
- Transfer certificates and alumni records
Academics
02- Timetable builder with clash detection
- Lesson plans and curriculum mapping
- Homework and assignment submission
- Attendance by period with automatic parent alerts
- Substitute teacher management
Assessment & reports
03- Exam scheduling and marks entry
- Custom grading schemes and weighting
- Report card designer
- Progress tracking and analytics per student
- Behaviour and achievement logs
Fees & finance
04- Fee structures by grade and category
- Instalments, discounts and scholarships
- Online payment with receipts
- Overdue reminders by SMS, WhatsApp and app
- Accounting exports and VAT where applicable
Communication
05- Parent, student and teacher apps
- Announcements, circulars and event calendar
- Two-way messaging with audit
- Emergency broadcast
- Digital consent forms
Operations
06- Transport routes, buses and GPS tracking
- Library catalogue and lending
- Inventory and asset register
- Staff records, leave and payroll export
- Canteen and activity fees
Benefits
What changes after go-live
- 01
Parents informed, not chasing
Attendance, homework, marks and fees are in the app the moment they are recorded, which cuts calls to the office.
- 02
Teachers spend less time on admin
Attendance takes a minute, marks feed report cards automatically, and lesson plans are reused year to year.
- 03
Fees collected on time
Online payment and automated reminders improve collection without awkward conversations at the gate.
- 04
Works for your curriculum
Grading, terms and report formats are configured to the school, not the other way round.
Integrations
- Payment gateways
- GPS Tracking Fleet Management System for buses
- Accounting systems
- SMS, WhatsApp and email
- Learning platforms via LTI / API
- Biometric attendance devices
Technology
- Node.js
- React
- PostgreSQL
- Flutter
- REST API
- AWS / Azure
Licensing
Annual subscription per student with a one-off implementation fee. Group pricing for multiple campuses.
Questions
Common questions
Yes. Grading schemes, weighting, terms and the report card layout are configured during implementation to match your current documents.
See School Management System in action
A 45-minute demo with your workflow, followed by a written proposal with timeline and pricing.