Car rental and leasing
Car rental management software for the UAE
Our rent a car management system, set up for UAE rental and leasing companies: bookings across branches and airports, digital contracts, deposits, Salik tolls and traffic fines charged to the right renter, GPS tracking and VAT invoicing.
Salik tolls and traffic fines on the right contract
For a UAE rental company, a large share of admin time goes on charges that arrive after the car is back: Salik tolls from Dubai's toll gates and traffic fines from the RTA and police. The system imports these charges, matches each one to the contract that was open at the time and place it happened, adds your admin fee rules, and bills the renter or deducts it from the deposit. Charges that fall between contracts or on an unassigned car are flagged for a person to review rather than guessed.
Corporate and long-term lease customers can receive a monthly statement of tolls and fines by vehicle and driver, instead of a stream of individual notices.
Contracts, documents and Mulkiya renewals
At the counter, staff capture Emirates ID for residents or passport and licence details for visitors, record fuel, mileage and damage photos at check-out, and take an e-signature on the contract. Each car carries its Mulkiya, insurance and service dates, and the system warns before any of them expire so a car with a lapsed registration is never released.
Deposits, rates and VAT invoicing
Deposits can be held by card pre-authorisation through gateways such as Telr, N-Genius or Checkout.com where your merchant account supports it, or taken as a payment link sent by SMS or WhatsApp. Daily, weekly, monthly and long-term lease rates sit side by side, with seasonal pricing for the winter tourist months. Invoices show your TRN and 5% VAT in AED, and GPS tracking from our fleet platform shows each car's location and mileage against its contract.
What the UAE setup includes
- Counter, phone, website and airport desk bookings
- Digital contracts with damage photos and e-signature
- Salik toll import and matching to contracts
- RTA and police traffic fine matching with admin fees
- Card pre-authorisation deposits and payment links
- Mulkiya, insurance and service expiry alerts
- Corporate lease billing and monthly statements
- GPS fleet tracking linked to each contract
Built for the market
Rental details specific to the UAE
- Salik tolls and RTA or police fines matched to the renter by date and time.
- Emirates ID for residents, passport and licence details for visitors.
- Mulkiya and insurance expiry tracked for every car.
- Invoices with your TRN, 5% VAT and AED totals to two decimals.
- Deposits by card pre-authorisation or payment link through your gateway.
- Time zone
- The UAE is one hour behind Lahore, so our full working day overlaps with yours.
- Payments we integrate
- Telr, PayTabs, Network International (N-Genius), Stripe, Tabby, Tamara
- Tax and data
- Built for 5% VAT, with invoices and reports formatted for FTA filing. Personal data handled in line with the UAE Personal Data Protection Law (Federal Decree-Law No. 45 of 2021).
- Language
- English and Arabic, with full right-to-left layouts.
Guides
Car rental software guides for the UAE.
Questions
Car rental software: common questions
Toll records are imported with the plate number, date and time of each crossing. The system finds the contract that was open on that car at that moment and adds the charge, plus any admin fee you set, to the renter's bill or deposit. Records it cannot match are listed for review.
More in the UAE
نظام إدارة تأجير السيارات في الإمارات
نظام متكامل لشركات تأجير السيارات في دبي وأبوظبي والشارقة يدير الحجوزات من المكتب والموقع ومكاتب المطار، والعقود الرقمية مع صور الفحص والتوقيع الإلكتروني. يستورد رسوم سالك والمخالفات المرورية ويربط كل رسم بالعقد الصحيح حسب التاريخ والوقت، ثم يضيفه إلى فاتورة المستأجر أو يخصمه من التأمين. يتابع انتهاء الملكية والتأمين لكل سيارة، ويسجل الهوية الإماراتية للمقيمين وجواز السفر للزوار، ويصدر فواتير بضريبة القيمة المضافة 5% بالدرهم الإماراتي، مع تتبع الأسطول بالـGPS.