How do authorization holds work for rental deposits?

At pickup the system places a hold on the renter's card through Stripe instead of charging it. At return, staff capture only what is owed, such as fuel, extra miles or a damage deductible, and the rest of the hold is released. Longer rentals are reauthorized before the original hold expires.

Can renters pick up a car without visiting a counter?

Yes, where your process and vehicles allow it. Renters verify their license and payment online, complete the photo walkaround in the app, and open the car with a code or through a connected-car integration. Staff review the walkaround remotely and can step in before the rental starts if something looks wrong.

Can we sell the software under our own brand to other operators?

Yes. The platform can be white-labeled for a franchise network or for a company that supplies software to rental operators, with a console to set up each operator's locations, fleet and branding. The contract sets out who owns custom features and whether they stay exclusive to you.

How is the US version of the rental software priced?

It is a monthly subscription per vehicle in USD, with setup, data migration and training quoted once after a demo. White-label apps, telematics integrations and custom features for your operation are scoped and quoted separately, so the full cost is clear before you commit.

Row of rental cars parked outside a rental office

Rental software you can brand

Car rental management software for US independent operators and franchises

Our Rent a Car Management System, adapted for US independent rental operators and franchise groups: online booking, card holds through Stripe, photo damage checks and telematics, under your own brand.

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About the Rent a Car

Booking and payment flows for US renters

US renters expect to book on a phone, upload a driver's license, add protection options and see the full price, including taxes and fees, before they pay. The booking flow runs on your website and app with live availability by location and vehicle class, age rules for young drivers, one-way fees where you allow them, and confirmation by email and SMS.

Payments run through Stripe. A card authorization hold covers the deposit at pickup, is captured in part at return for fuel, mileage, tolls or damage, and is released automatically when nothing is owed. Because holds expire after a set number of days, longer rentals get a scheduled reauthorization, and every capture and release appears on the rental agreement.

Photo damage checks and the evidence behind a claim

Damage disputes are where independent operators lose the most margin. Staff, or the renter during a contactless pickup, complete a guided walkaround in the app: required photos of each panel, the wheels, the interior, the odometer and the fuel level, each stamped with time and location. At return the same sequence runs again, and new damage is compared side by side with the pickup photos.

Damage records link to repair estimates, the renter's payment method and any claim with their insurer or under a damage waiver you sold. Your team sees what is recovered, what is pending and what was written off, per vehicle and per location, instead of chasing paperwork through email. Toll charges billed to the plate can be matched to the rental the same way.

Telematics, franchises and white-label branding

Connected vehicles cut counter work. We integrate with telematics and connected-car APIs such as Geotab or Smartcar, or our own GPS platform, to read mileage and fuel at return, locate an overdue vehicle and support keyless pickup where the hardware allows it. Franchise groups get one system across locations with per-location reports, while each franchisee runs rates and fleet for its own market.

The whole platform can be white-labeled with your domain, app store listings, colors and emails, so renters see your brand rather than ours. We adapt the product to US conventions such as miles, gallons, state and local rental taxes and US date formats, while your rental agreement wording and protection products come from your own counsel and insurer.

What the US rental setup includes

Online booking on your website and branded iOS and Android apps
Driver's license capture with age and expiry checks
Stripe deposits with authorization holds, partial captures and releases
Guided photo walkarounds at pickup and return
Damage recovery tracking per vehicle and location
Telematics integration for mileage, fuel and vehicle location
Multi-location and franchise reporting with per-location rates
White-label branding for your domain, apps and renter emails

Built for the market

Adapted for US rental operators

Miles, gallons, US date formats and state and local rental taxes on every agreement
Young driver fees, additional drivers and one-way rules set by location
Rental agreement and protection product wording supplied by your counsel and insurer
Stripe as the payment processor, with Apple Pay and Google Pay at checkout
Hosting in a US cloud region in your own account on request

Time zone: US Eastern time is nine to ten hours behind Lahore. A fixed overlap window in your morning is agreed at the start of the project, and the rest of the work happens overnight for you, so each day starts with progress to review.
Payments we integrate: Stripe, PayPal, Square, Authorize.Net, ACH bank transfers, Apple Pay
Tax and data: Built for US sales tax through providers such as Stripe Tax, Avalara or TaxJar. Personal data handled in line with the CCPA/CPRA and other US state privacy laws.
Language: English.

Questions

Car rental software: common questions

Yes, independent operators are the main US audience for it. A small fleet can start with web booking, Stripe deposits, digital agreements and photo inspections, then add a branded app, telematics or extra locations later. Pricing scales with the number of vehicles, so a small operator is not paying for an enterprise setup.

Other markets

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